Established 06/2016 27th
Revised Jul. 2022 01 day
Mashup Brain Inc.
Toru Rokuguruma, Representative Director
With respect to the protection of all personal information handled by our company, we are fully aware of our social mission and comply with laws and regulations regarding the protection of the rights of the individual and personal information. In addition, we hereby declare that we have established a personal information protection management system to realize the following policy, and that we will make company-wide efforts to continuously improve the system while always being aware of the latest trends in IT technology, changes in social demands, and changes in the business environment.
1.
Personal information shall be acquired, used, and provided only to the extent necessary for the Company’s legitimate business operations in IT system consulting and development, and for the employment and personnel management of employees, and personal information shall not be used for purposes other than those specified. We will also take measures to ensure that personal information is not used for purposes other than those specified.
2.
We will comply with laws, regulations, national guidelines, and other norms regarding the protection of personal information.
3.
To prevent the risk of leakage, loss, or damage of personal information, we will continuously improve our personal information security system by injecting management resources that match the actual conditions of our business in order to prevent such risks through reasonable security measures. In the event of an emergency, we will promptly take corrective measures.
4.
We will respond promptly, sincerely, and appropriately to complaints and consultations regarding the handling of personal information.
5.
The personal information protection management system will be reviewed in a timely and appropriate manner in light of changes in the environment in which the Company operates, and improvements will be made on an ongoing basis.
This policy shall be distributed to all employees to make them aware of it, and shall be made available to anyone at any time by posting it on the Company’s website, pamphlets, etc.
… and upwards
Contact information for inquiries
Inquiries regarding our privacy policy are accepted at the following contact point.
Mashup Brain, Inc. Personal Information Inquiry Desk
Ikkudo Bldg. 4F, 1-9-5 Tsukiji, Chuo-ku, Tokyo 104-0045, Japan
E-mail address: contact
TEL: 03-6226-9610 (Office hours: 10:00 – 17:00*)
During Saturdays, Sundays, national holidays, year-end and New Year holidays, and Golden Week, we will respond on the next business day or later.
Handling of Personal Information
1. Purpose of use of personal information handled by the Company
(1)
Purposes of use of personal information obtained directly from the person in writing (including personal information obtained through websites, e-mails, etc.) shall be clearly indicated in writing to the person prior to acquisition.
(2)
Purpose of use of personal information obtained by methods other than those described in the preceding paragraph
Classification.
Purpose of Use
Customer information (when you contact us by phone, etc.)
To manage your usage history
To respond to inquiries
Information for the person in charge of your business partner
To confirm order details (e.g., correspondence records)
Personal information received from customers in connection with outsourced operations
To properly perform the relevant work entrusted to us
Personal information obtained from recruitment media and recruitment agencies
To recruit human resources
Dissemination of information on personal information subject to disclosure
With respect to requests from the person or his/her representative for notification of the purpose of use, disclosure, correction, addition, deletion, suspension of use, elimination, or suspension of provision to a third party of personal information subject to disclosure held by the Company (hereinafter referred to as “Request for Disclosure, etc.”), the Company will respond as follows
a)
Name of business
Mashup Brain Inc.
Representative Director Toru Rokuguruma
Ikkudo Bldg. 4F, 1-9-5 Tsukiji, Chuo-ku, Tokyo 104-0045, Japan
b)
Personal Information Protection Manager
Title of manager: Personal Information Protection Manager
Department: Section Manager, Sales Department
E-mail address: contact
tel: 03-6226-9610
c)
Purpose of use of all personal information subject to disclosure
Classification.
Purpose of Use
Customer Information
(If you contact us by phone, etc.)
For user support
To manage your usage history
To provide information on our services
To respond to inquiries
Information for the person in charge of your business partner
To confirm order details (e.g., correspondence records)
Our Employee Information
For human resource management, business management, health management, and security management of employees
Information on applicants for employment with our company
To manage applicants for employment
Identified Personal Information
For the purposes of use stipulated in the Numbering Act
d )
Contact for complaints regarding the handling of personal information subject to disclosure
Mashup Brain, Inc. Personal Information Inquiry Desk
Ikkudo Bldg. 4F, 1-9-5 Tsukiji, Chuo-ku, Tokyo 104-0045, Japan
E-mail address: privacy@mash.ne.jp
TEL: 03-6226-9610 (Office hours: 10:00 – 17:00*)
During Saturdays, Sundays, national holidays, year-end and New Year holidays, and Golden Week, we will respond on the next business day or later.
e )
Authorized Personal Information Protection Organizations
We are a target business of the following authorized personal information protection organization.
Complaints regarding our handling of personal information may also be directed to
Japan Information Processing Development Corporation Personal Information Protection Complaint Consultation Office
＜Roppongi First Building 12F, 1-9-9 Roppongi, Minato-ku, Tokyo 106-0032, Japan
<Telephone number> 03-5860-7565 0120-700-779
This is not a contact for inquiries regarding our products or services.
f )
Procedures for responding to requests for disclosure of personal information subject to disclosure
(1) Where to submit requests for disclosure, etc. Please submit requests for disclosure, etc. to the Personal Information Inquiry Section above.
(2) Procedures for Requests for Disclosure, etc.
(g )
Procedures for responding to requests for disclosure of personal information subject to disclosure
1)
For requests for disclosure, etc., please contact the Personal Information Inquiry Section above.
2)
Procedures for Requests for Disclosure, etc.
(i)
For requests for disclosure, etc., please contact the Personal Information Inquiry Section above.
(2)
Please send the completed request form, a document verifying that the request is made by a representative, and a postal money order for the fee (only for requests for notification of purpose of use and disclosure) to the Personal Information Inquiry Section above.
(iii)
After receiving the above request form, we will inquire about two items of personal information registered with us (e.g., telephone number and date of birth, etc.) to confirm the identity of the individual.
4)
In principle, responses will be sent in writing (by sealed envelope) to the person in question.
3)
If the request is made by a representative, a document confirming the representative’s identity
If the person requesting disclosure, etc. is a representative, please enclose documents proving the representative’s identity and documents proving the representative’s identity. The information on the place of domicile included in each document should be limited to the prefecture of origin, and any information after that should be blacked out or otherwise processed. Please send us documents that do not include your personal number, or black out all the digits.
(i)
Documents certifying that you are a representative of the company
＜In the case of a representative who has been authorized by the principal to make a request for disclosure, etc.
Power of Attorney (original) from the principal
<If you are the legal representative of a minor
A copy of any of the following: a copy of the family register, a certificate of residence (showing the relationship between the applicant and his/her family)
Other official documents that can confirm the authority of legal representation
<If the proxy is the legal representative of an adult ward
Either copy Certificate of Registered Matters concerning Guardianship Registration, etc.
Other official documents that can confirm the authority of legal representation
(2)
Documents proving the identity of the agent
Driver’s license, passport, health insurance card, certificate of residence, basic resident register card
4)
Fees for requests for notification or disclosure of purpose of use
1,000 yen per purchase
(You must enclose a money order with the invoice or other documents you send us.)
5)
Measures taken for the secure management of retained personal data
1.
Formulation of basic policy
The Society has established and published a “Personal Information Protection Policy” to ensure that personal information is handled appropriately in compliance with the Personal Information Protection Law and related laws and regulations.
2.
Establishment of discipline in the handling of personal data
Based on the above “Personal Information Protection Policy”, the Company has established regulations that stipulate basic matters concerning the handling of personal information and the necessary and appropriate measures to be taken for the safe management of personal data as follows.
3.
Organizational Safety Control Measures
The Company has appointed a general manager responsible for the security management of personal data, a department to assist the general manager, and a manager at each department handling personal data, and has established a system to take measures to prevent leakage, loss, or damage according to the nature of the business, as well as to educate personal data handlers and report incidents of information leaks, etc.
In addition, the department handling personal data prepares a handling ledger and other records as a means of confirming the status of the handling of personal data.
4.
Personnel safety control measures
In addition to concluding confidentiality agreements regarding personal data at the time of employment contracts for employees, etc., the personal data manager provides necessary and appropriate education and training to employees, etc. regarding the safe management of personal data after their employment.
5.
Physical Safety Control Measures
In order to prevent unauthorized entry or removal of information, the Company has taken measures to prevent theft or loss of personal data, including access control, locked storage of documents and data containing personal data, encryption, password protection, and immobilization of equipment that handles personal data.
6.
Technical Safety Control Measures
We take measures to control access to information systems that handle personal data, to identify and remember access persons, to prevent unauthorized access, etc., to prevent information leaks by encrypting data and protecting it with passwords, and to monitor information systems.
